Guidance Notes for Hirers

No Smoking

The Hall is strictly non-smoking to comply with the law. Smoking can take place outside to the front of the Hall where a receptacle is located for used cigarettes.

Heating

The hall is heated by 3 separate wall mounted air conditioning units. The temperature is thermometrically set at 20 degree C do not alter this setting. For switching on the heating just press the silver bar on the control panel which is located on the wall right of the door that accesses the storeroom. The heating system will now bring the temperature in the zone to 20 degrees C and thermostatic control will hold it at that temperature. There is no need to touch anything else until you have finished when the system should be switched off by pressing the same silver bar on the control panel. PLEASE ENSURE YOU SWITCH THE HEATING OFF BEFORE LEAVING THE PREMISES.

Tables

The tables for the Main Hall are located on five trolleys which are in the main storage cupboard in the main Hall. Please ensure that the tables are clean before they are put away. Always put them back on the trolleys please.

Chairs

Chairs are located in main storeroom in the main Hall. Please do not stack them more than 8 high there is a trolly that can be used to move in and out of the storeroom.

Emergency Exit

In case of emergencies, evacuate the building via the main entrance and the emergency entrance located on the right-hand side of the main Hall. There are two other doors, one in the Meeting Room and one on the right-hand side of the entrance foyer.

First Aid and Accidents

First Aid equipment and the Accident Book is in the main hall as you walk in on the left. A further first aid kit is located left of the main entrance near the fire extinguisher. Please ensure that any accident is entered in the Accident Book.

Cleaning and Cleaning Equipment

The Hall is hired on the basis that each hirer cleans the area that they have used. Cleaning equipment and cleaning materials can be found in the first cupboard on the right-hand side of the entrance foyer (The key to open the door is on a fob). This includes a hoover, a large brush, mop and bucket and a small brush and dustpan. If the Hall is not returned in a satisfactory condition after a hire, the Trustees reserve the right to charge the hirer the costs involved in cleaning the Hall.

Rubbish from Functions

The Hall now has a refuse collection service. Therefore, we ask all hirers to put any rubbish that they create during their hire into the recycle and household waste bins, located at the right-hand side of the hall in the car park.

Main Hall Floor

Please take care not to damage the floor of the main Hall by dragging things over it or dropping heavy items on it. Inappropriate footwear should not be worn in the main Hall.

Electrical Sockets

Electrical sockets are provided on most walls in the two function rooms. Only portable electrical appliances that have been tested and certified can be used in the Hall.

The Sale of Alcohol

The Hall is licensed for the sale of alcohol. Any hirer can sell alcohol but please let us know when the booking is made. In addition, the hirer has to arrange for a person to be present who has a ‘Personal Alcohol Licence’, and there must be strict adherence to the Licensing Act 2003. A licence is not required where alcohol is given away without charge.